GRAND LAKE SAILING CLUB
Minutes of the Regular Board of Governors Meeting
September 13, 2025
The meeting was at the clubhouse, and David Mercer, Vice Commodore, officiated for
Fred Overstreet, Commodore, David Mercer called the meeting to order at 10:04. BOG
members present were Fred Overstreet, (via Go to Meeting), David Mercer, David Elliott, Claude Phelps, Evan Arter (via Go to Meeting), Colter Keathley (via Go to Meeting), Judy Allen, Brendan Jensen (via Go to Meeting), Rod Sipe and CJ Brummett. Joel Leach and Arthur Stewart were absent with prior notification.
August 9, 2025 minutes were emailed to the BOG. Rod made the motion to approve the
August minutes, David Elliott 2nd, passed.
Officer Reports
Vice Commodore, David Mercer:
- Trimming of trees around the property was done on 8/19/25 by Ironwood Tree Co.
- A toilet in the men’s bathroom flooded the floor; repairs have been made, except
one part had to be ordered, waiting for delivery; This is the 4th flush valve that has
malfunctioned in the last 2 years; David will order six kits to replace all the flush
valves at a total cost of $200-250. - Evan mentioned wi-fi water detectors and smoke detectors are available and may
be useful to the club
Harbor Master, Joel Leach:
No Report.
Rear Commodore, David Elliott:
- 9/20/25 is the Fall Workday; there will be 2 races in the afternoon and a Peanut
Regatta. - Mary and Adan will coordinate the October Pirate Party
- Club activities are listed on the Facebook page
- David E purchased 2 additional race buoys, BOGO (Buy One Get One Free) and
a 10% discount - Evan brought up for discussion Drone Buoy Products and will send a link to the
board to review for discussion at the October meeting.
Treasurer, Evan Arter:
- On August 30, 2025, the total amount in Arvest bank accounts (checking,
contingency fund, building fund and money market) was $151,702.62. In addition,
there was $96,874.06 in an Edward Jones CD split into $74,871.75 from May 2023
and the remaining dock insurance money of $22,002.31. Total cash on hand at 8/30/25 minus the Biller Genie Sweep of $63.08 was $248.513.60 • Total currently
owed Arvest Bank for the building loan is $61,846. August income was $9.177,
expenses were $7.377, resulting in a gain of $1.800. August year-to-date income
was $115,370, expenses were $45,919, resulting in year-to-date net income of
$69,451. • Total dock rebuild was $402,471 as of 08/30/2025. • The Treasurer’s
Report was accepted for filing. - Evan will email the wording for the Contingency Fund recommended changes to
the board for review in preparation for the October board meeting. - Treasurer brought the names of four members before the board for discussion
regarding dues in arrears and our collection protocol.
Fleet Master, Claude Phelps:
- Members are using fleet boats.
- Summer Breeze motor was repaired, Windy City down for a couple of weeks while
Claude and Terry Hines work on the motor repairs. - Systems are being looked at that can monitor and notify Claude if a fleet boat is
taking on water
Secretary
- Updated roster was emailed to BOG on 9/13/25.
Social Media Director
- Colter reported the club Facebook page is gaining usage and has a
dramatic increase in our social media presence.
Old Business
- The Dock Guys have officially completed their work on A Dock; the club has
work to be completed within the next 3 weeks for the dock to be fully
operational; pedestal mounts and bases to be installed and the electrical
installation is in process. - The GLSC sign was rebuilt and installed at the entrance to our club harbor;
two lights will be installed to light the sign, flagpole and the entrance to the
club docks. - The BOG agreed to continue the Vic Ryder Agreement to reside on the
property in his RV while working on his boat; it is a benefit to the club to
have a person present on the grounds.
New Business
- Brendan made the motion to accept 2 applications for membership, one from
Cynthia Barnes to be added to Sin Barnes’ membership and one from Rod Sipe
to add Jason Sipe to his membership; Evan 2nd, passed. - Evan requested clarification regarding members requesting to change their
membership status in the middle of the year; per the club bylaws the BOG concluded that the members are obligated to fulfill their contractual agreement
until the end of the year. At that time, they may change their membership type
with the new year’s contract. - Fred has a tentative estimate of $39,000 for repairs to C Dock; this does not
include the cost of materials being gathered by Fred. - A slate of nominees for 2026 officers is being developed; Fred will put out an
announcement requesting any members interested in being on the board to
contact him.
Evan made the motion to adjourn, CJ 2nd, passed. Meeting adjourned at 11:45.
Next meeting: October 11, 2025
Respectfully submitted
Judy Allen, Secretary
Fred Overstreet, Commodore