GRAND LAKE SAILING CLUB
Minutes of the Regular Board of Governors Meeting
August 9, 2025
The meeting was at the clubhouse, and Fred Overstreet, Commodore called the meeting
to order at 10:03. BOG members present were Fred Overstreet, David Mercer, Joel
Leach, David Elliott, Claude Phelps, Evan Arter, Colter Keathley, Judy Allen, Brendan
Jensen (via Go to Meeting), Rod Sipes, Arthur Stewart, and CJ Brummett was absent.
July 12, 2025, minutes were emailed to the BOG. David Mercer made the motion to
approve the July minutes, Joel 2nd, passed.
Officer Reports
Vice Commodore, David Mercer:
- Fred and David Mercer repaired the pump out pipe on E dock walkway.
- $20.00 deposited to club checking account for RV parking.
- $59.00 collected from ice sales, from 6-13-25 to 8-7-25, deposit pending
- Vic Rider helped David Mercer repair a broken flush valve in the women’s
restroom. - Received four bids to trim trees along roadways for mast clearance.
Brendan Jensen made the motion to accept Ironwood Tree Company’s bid to trim
trees within one month, Rod 2nd, passed.
There was discussion about installing keypad locks to all the doors on the property,
no decision at this time.
Claude installed a keypad lock to the Oar House per CJ’s request to allow CJ Blue
Tooth remote access to the Power Washer for club membership checkout.
Harbor Master, Joel Leach:
- Joel suggested a committee be created to discuss the extension of D, E, and F
docks. Fred requested Steve of The Dock Guys to provide a quote to update E
and F docks and add four slips on D and E docks, respectively. Fred emphasized
the requirement of obtaining permits from GRDA for additional slips.
Rear Commodore, David Elliott:
- The calendar for all races and events is located on the GLSC FB membership
page and website - First Wine Share event had 45-50 people in attendance.
- Smoke on the Water event is today after the board meeting.
- The next Peanut Regatta is scheduled for 8/23/25.
- The Italian Festival Dinner is scheduled for 9/13/25.
- The Fall Race Series begins 9/06/25, including 6 races • The Long-Distance Race coincides with Groves’ Annual Pelican Festival
scheduled for 10/04/25. - GRDA permits are required for all races at least 30 days in advance.
Treasurer, Evan Arter:
- On July 31, 2025, the total amount in Arvest bank accounts (checking, contingency
fund, building fund and money market) was $150,508.87. In addition, there was
$132,749.76 in an Edward Jones CD split into $74,871.75 from May 2023 and the
remaining dock insurance money of $57,878.01. Total cash on hand at 7/31/25
minus the Biller Genie Sweep of $116.98 was $283,141.65 - Total currently owed Arvest Bank for the building loan is $62,805. July income was
$11,672, expenses were $4,584, resulting in a gain of $7,088. July year-to-date
income was $106,191, expenses were $38,542, resulting in year-to-date net
income of $67,649. - Total dock rebuild was $365,888 as of 07/31/2025.
- The Treasurer’s Report was accepted for filing.
- Colter and Clint will receive all forms to upload online, aiming to streamline
applications with automated billing and roster updates. The new member
application should state that, upon signing, applicants acknowledge their contact
information will be available to all GLSC members, and their likeness/photos will
be available to social media. The club is unable to guarantee privacy in the social
media realm. - Claude proposed an arbitrary dues increase to address inflation; more discussion
to follow. - Evan reiterated the Contingency Fund cash flow as stated in the by-laws needs to
be revised to reflect the actual cash flow process. Fred requested Evan delineate
the preferred process in writing regarding the Contingency Fund for review at the
next September BOG meeting.
Evan made the motion to purchase a program for generic board position emails at the
cost of up to $750 per year for 8 positions; David Mercer 2nd, passed.
Fleet Master, Claude Phelps:
- The fleet boats are being maintained at the highest level possible with the funds
allotted. - Members are using fleet boats regularly.
Secretary
- Roster and slip assignments are updated and will be emailed to BOG and
members.
Social Media Director
Classifieds Page is built and ready to start selling things.
Old Business
- Pending a signature from Grand River Fabrication to terminate their
contract - A Dock construction is on schedule, awaiting tiles.
- Steve with the Dock Guys made improvement suggestions for C Dock.
Fred requested an estimate. They had further discussion regarding
improvements for D, E and F docks. - Vic Rider’s agreement to reside at the club in his RV for another 30 days
was reviewed and approved.
New Business
- Kreeger check mailed to family, not cashed to date.
- Krayton King would like to donate his Catalina 27 1978/79 to the club; this will be
tabled for the September meeting. - Fred provided a letter from Nichole Ortiz with the American Sailing School
regarding GLSC’s interest in becoming an American Sailing Affiliate school. The
letter listed the general requirements for becoming an American Sailing Affiliate
School. When GLSC is ready for the next step an Affiliate Application will be
emailed. - Adan Moore changed to Regular membership and now owns a San Juan 24.
- Greg Carter owns a boat, but it is not at GLSC,
- Tulsa Boat Show inquired if GLSC was interested in having a spot at the boat
show in 2026, board agreed to participate in 2026. - Fall Workday is scheduled for Sept 20, David Mercer requested suggestions for
work projects. - BJ Brady, Honorary member is no longer on the Roster; her name will be added
to the Memorial Plaque
Claude made the motion to add Terry Cassady’s name to the Memorial Plaque in
memory of his legendary contributions to the club, Joel 2nd, passed.
Evan made the motion to adjourn the meeting, David Elliott 2nd, passed.
Time adjourned: 11:42
Next meeting: September 13, 2025
Addendum:
On 8/27/25 David Elliott made the motion to accept the response email to be sent to all
the members that were in receipt of an email sent out by the Kreeger family regarding
their father’s prior membership and slip assignment; and to send a separate email to
the Kreeger family advising that a membership with GLSC will not be offered as the family has not shown good faith; David Mercer 2nd, passed.
On 8/27/25 Rod Sipe made the motion to accept Mark and Peggy Sue Doherty as new
members, David Elliott 2nd, passed.
On 9/02/25 David Elliott made the motion to accept Charlie & Josey Murray as new
members, Rod 2nd, passed.
Respectfully submitted
Judy Allen, Secretary
Fred Overstreet, Commodore