GRAND LAKE SAILING CLUB
Minutes of the Regular Board of Governors Meeting
July 12, 2025
The meeting was at the clubhouse, and Fred Overstreet, Commodore called the meeting to order at 10:04. BOG members present were Fred Overstreet, David Mercer, David Elliott, Claude Phelps, Evan Arter (via Go to Meeting), Colter Keathley, Judy Allen, CJ Brummet (via Go to Meeting), Brendan Jensen (via Go to Meeting), Rod Sipes, and Arthur Stewart (via Go to Meeting). Joel Leach was absent with prior notice provided.
June 14, 2025 minutes were emailed to the BOG and distributed at the meeting. David Elliott made the motion to approve the June BOG Meeting minutes, David Mercer 2nd, passed.
Officer Reports
Vice Commodore, David Mercer:
- The property was sprayed for insects on 7/09/25 from mast hoist to landing, around buildings from RV cover to east side of Oar House.
- Collected $20 from RV parking, pending deposit
- Deposited into GLSC checking account $97.00 on 6/16/25: $42 for Ice sales, $50 for burgee sales, $5.00 for boat part sale
- Zsolt Gomory requested space in work yard; his Ranger 33 was assigned to space south of Evan’s boat.
- Replaced a bad electrical receptacle on the east side of Clubhouse.
- Repaired, scraped and painted the west clubhouse railing
- Per Board request, an electronic keypad door lock was purchased and installed on the women’s bathroom. VC will develop a plan to distribute the bathroom door lock code to the members at the August meeting. Currently the door is not being locked.
- Hose and fittings to repair the pump out pipe on the E dock walkway was purchased, and the plan is to install today, after the board meeting.
Harbor Master, Joel Leach:
- No report
Rear Commodore, David Elliott:
- July activities are proceeding as scheduled.
- The next Peanut Regatta, July 26th, is BYOB (Bring Your Own Beef); this is an after race social. Each Captain brings meat to grill for his crew; the first boat back fires up the grill.
Treasurer, Evan Arter:
- On June 30, 2025, the total amount in Arvest bank accounts (checking, contingency fund, building fund and money market) was $143,820.43. In addition, there was $155,323.67 in an Edward Jones CD split into $74,871.75 from May 2023 and the remaining dock insurance money of $80,451.92. Total cash on hand at 6/30/25 minus the Biller Genie Sweep of $63.08 was $299,081.02.
- Total currently owned Arvest Bank for the building loan is $63,768.00
- June income was $8,143.00, expenses were $4,966.00, resulting in a gain $3,177.00. June year-to-date income was $94,631.00, expenses were $33,958.00, resulting in year-to-date net income of $60,673.00
- The dock rebuild cost as of June 30, 2025 was $342,713.00
- The Treasurer’s Report was accepted for filing.
- Evan recommended the club have a Certificate of Insurance and 1099 for all of our vendors on file with the club as a safeguard to avoid any possible litigation.
Fleet Master, Claude Phelps:
- Fleet boats are in good shape
- Club bought the kick up rudder from David Mercer for $100.
Secretary
- Obtained the email for new member Ray Fletcher.
- Updated roster sent to BOG
Social Media Director
- Club calendar is now available on the Home Page
- Home Page content refreshed up through June
- Clint has Instagram credentials
- “Try Sailing Day” button to be added to website. Fred will be notified by email to arrange for available members to take the interested party on a larger boat in mild winds. A form listing minimum sailing requirements will be created.
- Clint and Colter will meet every Tuesday to review social media progress
- A new promotional video was created and will be posted on general FB and Instagram.
- Plans are to create a new video monthly to be posted on general FB and Instagram
Old Business
- The Dock Guys finished welding the A dock frame; needed materials will be delivered on Monday and the tentative plan is to have the A dock header floating next week.
- Pending a signature from Grand River Fabrication to terminate their contract
New Business
- The Kreeger Family sent a letter to the club requesting to place his father’s sailboat in the slip his father had when he was alive. The Commodore explained, since no family members are currently members of the club, their request cannot be granted per the constraints of the club by-laws. The Commodore and Treasurer recommended that the family join the club, as this aligns with our by-laws. They have chosen not to join the club to date.
- Evan made the motion to mail the letter and a check made out to the Estate of Renick Kreeger to the last address listed with the club. If the check remains uncashed, the funds will be transferred to the Oklahoma Unclaimed Property Unit; Arthur 2nd, passed.
- The Commodore sent the letter out to the Kreeger family on 7/16/25.
- Vic’s agreement to reside at the club in his RV for another 30 days was reviewed and approved
Addendum: On July 21, 2025 Fred presented John and Katy Stewarts’ application for Regular membership; Judy made the motion to accept them as new members, Brendan Jensen 2nd, passed.
Addendum: On August 6, 2025 Fred presented Jack Moore’s application for Fleet membership; Judy made the motion to accept him as a new member, David Elliott 2nd, passed.
Time adjourned: 11:05
Next meeting: August 9, 2025
Respectfully submitted
Judy Allen, Secretary
Fred Overstreet, Commodore