GRAND LAKE SAILING CLUB
Minutes of the Regular Board of Governors Meeting
January 10, 2026
The meeting was at the clubhouse, and Commodore Fred Overstreet called the meeting to order at 10:00.
BOG members present were Fred Overstreet, David Mercer, David Elliott, Claude Phelps, Adan Moore, Terry Decoster, Kit Hines, Rod Sipes, Clint Baxter, Mary Frear, Vic Rider and Joel Leach. Brendan Jensen was absent.
Fred introduced the 2026 Board of Governors:
Commodore Fred Overstreet, Vice Commodore David Mercer, Rear Commodore David Elliott, Treasurer Terry Decoster, Secretary Kit Hines, Harbormaster Adan Moore, Fleet Master Claude Phelps, Social Master Director Clint Baxter, Past Commodore Joel Leach, Members at Large: Mary Frear, Vic Rider, Rod Sipes, Brendan Jensen.
December minutes were emailed to the BOG, and approved through email.
Officer Reports
Vice Commodore, David Mercer:
- Reported on the status of tires on the service carts and replacing as needed.
- Any items that needed to be fixed should be reported to him.
Harbor Master, Adan Moore:
- Docks are in decent order.
- Some dock lights are out and will be replaced.
Rear Commodore, David Elliott:
- All activities for the year have been sent out.
- Planning some additional events to include Route 66 Celebration with the City of Grove, ice cream social and movie night.
Treasurer, Terry Decoster:
- Need transition for new treasurer for bank account to remove Evan Arter from bank account and replace with Terry Decoster.
- Terry will be completing transition with Evan today after meeting.
Fleet Master, Claude Phelps:
- Continue to work on boats.
- A plan is being made to get Fleet Boats out of the water for maintenance.
- Some use of the fleet boats in the last month.
Secretary, Kit Hines:
- Transition just completed this week for GLCS email.
Social Media Director, Clint Baxter:
- The website has been updated.
- Google Business product that has been approved but has not been implemented due to the need to select an option to purchase. This will be discussed in new business so we can proceed. Transition has not been completed with Colter.
Old Business
David Mercer made the motion to approve another month of the Vic Rider Agreement, David E. 2nd, all approved.
New Business
Clint Baxter discussed the Google Business product that was previously approved by the board. He discussed the different pricing structures and what they each would provide. Each board member had the opportunity to ask questions and provide opinion of each option. Mary Frear made a motion to proceed with the starter package at $7 per email address per month to be paid annually, David E. 2nd, all approved.
Fred presented Aren Johnstone and Katherine Johnstone as new fleet members. David M. made a motion to approve membership, Vic 2nd, all approved.
Termination Appeal hearing entertained from an expelled member. All board members had the opportunity to address questions to the affected member. All board members discussed and provided opinions. The expelled member was given proper notice, appeal acknowledgement and appeal hearing was entertained. David Mercer made a motion to continue with the expulsion of the member immediately with no club privileges or use of club facilities with the requirement that his boat be removed in 30 days, David E. 2nd, all approved.
David M. made the motion to adjourn the meeting, David E. 2nd, passed.
Time adjourned: 11:41 AM
Next meeting: February 14, 2026
Respectfully submitted
Kit Hines, Secretary
Fred Overstreet, Commodore
[oai_citation:0‡BOG 12_20_25.docx – Google Docs.pdf](sediment://file_00000000f3687230bfa2ee40b80acf8d)