GRAND LAKE SAILING CLUB
Minutes of the Regular Board of Governors Meeting
March 8, 2025
The meeting was at the clubhouse, and Commodore Fred Overstreet called the meeting to order at 10:00. BOG members present were Fred Overstreet, David Mercer, Joel Leach, David Elliott, Evan Arter, Claude Phelps, Judy Allen, Rod Sipes, Brendan Jensen (via Go To Meeting). Arthur Stewart and CJ Brummet were not present.
February minutes were emailed to the BOG. David Mercer made the motion to approve the February admittance as written in the email, Joel Leach 2nd, passed.
Officer Reports
Vice Commodore, David Mercer:
- David reported on broken water line repair, mowing arrangements, and shower head installation
Harbor Master, Joel Leach:
- Joel discussed slip requests and new members
Rear Commodore, David Elliott:
- David announced upcoming activities including wine and cheese party and peanut regattas
- David explained the format for upcoming peanut regattas
Treasurer, Evan Arter:
- Evan presented financial report and discussed payment methods
- Detailed financial reports will be sent out
- Biller Genie integration issue will be investigated
Fleet Master, Claude Phelps:
- Claude reported on boat maintenance issues and repairs
- Discussion on new sail cover for Autumn Breeze
Judy made the motion to reimburse Claude $100 for the cost of the sail cover refitted for Autumn Breeze, Evan 2nd, passed.
Secretary, Judy Allen:
- Judy working on new member packets and roster update
- Judy will set up a shared Google link for the roster updates to keep all board members informed
Old Business
- Discussion regarding the Social Media Director nominated candidate included whether to send out a ballot for membership to vote on the one candidate nominated or send an email announcing the nominated candidate is now the Social Media Director.
Joel Leach made the motion for the Commodore to send an email to the membership announcing Colter Keathley was the only candidate for the position and will be the new Social Media Director, Evan 2nd, passed.
- Fred reported on dock damage and urgent need for dock repairs, especially welding of winch towers
Evan made the motion we contact Grand River Fabrication, ask them to weld and stabilize C Dock to be completed by end of day Monday, March 10th. If they can’t, we make the request that they authorize somebody for us to subcontract to complete the work, and with the renumeration against their contract; Rod 2nd; passed.
- Discussion on water levels and cable adjustments
New Business
- Decision to increase dock insurance coverage to $1 million
- Detailed discussion on increasing dock insurance coverage
- Consideration of financial implications and risk management
David Elliott made the motion to increase the dock insurance to $1M, Evan 2nd, passed.
Commodore put out a request of interest regarding having a club race team, not enough interest at this time, will table for a later date.
Time adjourned: 11:37 a.m.
Next meeting: April 12, 2025
Respectfully submitted,
Judy Allen, Secretary
Fred Overstreet, Commodore